Refund Policy for Delegation Fee

  1. Eligibility for Refund:
    • Delegation fees are refundable under certain conditions outlined below.
    • Refund requests must be submitted in writing (via email).
  2. Refund Request Deadlines:
    • Full refunds will be provided for cancellation requests made on or before 30th September 2025.
    • Partial refunds (e.g., 50% of the delegation fee) will be offered for cancellations made from 1st October to 31st October 2025.
    • No refunds will be provided for cancellations made on or after 1st November 2025.
  3. Special Circumstances:
    • In case of medical emergencies or other unavoidable circumstances, delegates may request an exception to the refund policy. These requests will be reviewed on a case-by-case basis.
  4. Refund Process:
    • Approved refunds will be processed within seven working days after the conference (18th November 2025).
    • Refunds will be issued only in the online mode.
  5. Substitutions:
    • Delegates unable to attend the event may transfer their registration to another individual by notifying the conference organisers on or before 15th September 2025.
  6. Force Majeure:
    • In the event that the conference is cancelled or postponed due to reasons beyond the organisers’ control (e.g., natural disasters, government restrictions), the delegation fee will be refunded or applied to a future event, depending on the circumstances.