★ Terms and Conditions for Attendees

  1. Registration
  • All attendees must complete the registration process and pay applicable fees prior to attending the conference and CME sessions.
  • Registration is non-transferable without prior approval from the event organizers.
  1. Payment
  • Full payment must be received before the start of the event.
  • Payment can be made via approved methods outlined on the event registration page.
  1. Continuing Medical Education (CME) Credits
  • CME certificates will be issued only to attendees who attend the required sessions and complete the feedback/evaluation forms.
  • It is the responsibility of the attendee to provide accurate information for certification.
  1. Code of Conduct
  • Delegates are expected to maintain professional behaviour at all times.
  • Harassment, discrimination, or disruptive behaviour will not be tolerated and may result in removal from the event without refund.
  1. Event Changes
  • The organizers reserve the right to make changes to the event schedule, speakers, and content without prior notice.
  • In case of event postponement or cancellation due to unforeseen circumstances, an alternative arrangement will be communicated.
  1. Liability Disclaimer
  • The organizers are not responsible for personal belongings, travel arrangements, or any incidental costs incurred by delegates.
  • Attendance is at the participant’s own risk. The organizers are not liable for any injury or illness sustained during the event.
  1. Privacy and Data Protection
  • Personal information collected during registration will be used solely for event management purposes.
  • By registering, attendees agree to receive communication related to the event and future conferences.
  1. Photography and Media
  • The event may be recorded or photographed. By attending, delegates consent to the use of their image for promotional purposes unless otherwise stated in writing.
  1. Force Majeure

    The organizers shall not be held liable for any failure to hold the event due to circumstances beyond their control, such as natural disasters, political unrest, or pandemics.

★ Privacy Policy

Privacy Policy for Nov 14 – 17 2025

The organisers of CYTOCON 2025 are committed to protecting the privacy of all participants attending the “55th ANNUAL CONFERENCE OF THE INDIAN ACADEMY OF CYTOLOGISTS (CYTOCON 2025)”. This Privacy Policy outlines how we collect, use, disclose, and safeguard your personal information.

  1. Information We Collect

    We may collect the following types of information:

          a. Personal Information

  • Name, Designation, and contact details (email, phone number, address)
  • Organisation and professional affiliations
  • Billing information (if applicable)
  • Dietary and accessibility requirements


    b. Technical Data

  • IP address, browser type, and device info when accessing the conference website or virtual platform


    c. Multimedia

  • Photos, video, or audio recordings of sessions and attendees (with prior consent)
  1. How We Use Your Information :

    We use your information to:
  • Register you for the conference
  • Process payments
  • Send event-related communications
  • Facilitate networking and participation
  • Improve future events
  1. Sharing Your Information :

    We may share your data with:
  • Trusted third-party service providers (e.g., payment processors, event platforms)
  • Speakers or sponsors (only if you give explicit consent)

    We do not sell your data.
  1. Data Retention :

    We retain your data only as long as necessary to fulfil the purposes described or comply with legal requirements.
  1. Security :

    We implement appropriate technical and organisational measures to protect your data from unauthorised access, disclosure, or misuse.
  1. Changes to This Policy :

    We may update this Privacy Policy periodically. Any changes will be posted on our official website and communicated via email when appropriate.
  1. Contact Us :

    If you have questions about this Privacy Policy,

Dr Debasis Gochhait
Organising Secretary
Mobile: +91 8489334333
Email: cytocon2025@gmail.com

★ Refund Policy for Delegation Fee

  1. Eligibility for Refund:
    • Delegation fees are refundable under certain conditions outlined below.
    • Refund requests must be submitted in writing (via email).
  2. Refund Request Deadlines:
    • Full refunds will be provided for cancellation requests made on or before 30th September 2025.
    • Partial refunds (e.g., 50% of the delegation fee) will be offered for cancellations made from 1st October to 31st October 2025.
    • No refunds will be provided for cancellations made on or after 1st November 2025.
  3. Special Circumstances:
    • In case of medical emergencies or other unavoidable circumstances, delegates may request an exception to the refund policy. These requests will be reviewed on a case-by-case basis.
  4. Refund Process:
    • Approved refunds will be processed within seven working days after the conference (18th November 2025).
    • Refunds will be issued only in the online mode.
  5. Substitutions:
    • Delegates unable to attend the event may transfer their registration to another individual by notifying the conference organisers on or before 15th September 2025.
  6. Force Majeure:
    • In the event that the conference is cancelled or postponed due to reasons beyond the organisers’ control (e.g., natural disasters, government restrictions), the delegation fee will be refunded or applied to a future event, depending on the circumstances.